MINUTES OF MEETING LAKESBYTHEBAYSOUTH COMMUNITY DEVELOPMENT DISTRICT

A regular meeting of the Board of Supervisors of the Lakes by the Bay South Community Development District was held on Tuesday, January 28, 2025, at 9:30 a.m. at Isles at Bayshore Club, 21864 S.W. 93rd Path, Cutler Bay, Florida.

Present and constituting a quorum:

Michele Harris Ana Jo Margaret Coon Timothy Moon Dorothy Morales

Also present were:

Juliana Duque Scott Cochran Jennifer Lora Jesus Lorenzo

Chairman (via telecommunications) Vice Chairman
Assistant Secretary Assistant Secretary Assistant Secretary

District Manager District Counsel FirstService Residential GMS

FIRST ORDER OF BUSINESS	Oath of Office for Mr. Timothy
Moon
Ms. Duque: Before we move forward with the roll call, I need to take the oath of office of Tim. So Tim, as soon as I say I, please provide me with your name, and towards the end say I do, I agree, or I accept. So I.
Mr. Moon: Timothy Moon.
Ms. Duque: A resident of the State of Florida anda citizen of the United States of America and being a Supervisor of the Lakes by the Bay South Community Development District and a recipient of public funds on behalf of the District due hereby solemnly swear or affirm that I will support the Constitution of the United States and the State of Florida and will faithfully, honestly and impartially discharge the duties devolving upon me in the office of Supervisor of the Lakes by the Bay South Community Development District, Miami-Dade County, Florida.
Mr. Moon: I do.

Ms. Duque: Thank you so much.
SECOND ORDER OF BUSINESS	Roll	Call	and	Pledge	of
Allegiance
Ms. Duque called the meeting to order, called the roll, and led the Pledge of Allegiance.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the
November 26, 2024 Meeting
Ms. Duque: The next time is the approval of the minutes of the November 26, 2024 meeting. This is the moment to present any additions, corrections, or deletions to those minutes. If there is none a motion to approve them will take place.

On MOTION by Ms. Harris seconded by Ms. Jo with all in favor, the Minutes of the November 26, 2024 Meeting were approved.

FOURTH ORDER OF BUSINESS	Consideration	of	Resolution
#2025-05 Designating Michael J. Pawelczyk as the District's Registered Agent
Ms. Duque: The next item is Resolution #2025-05 Designating Michael Pawelczyk as the District's Registered Agent. Currently, we have the District registered agent Dennis Lyles from their office as well. Every single District needs to have a registered agent. We are moving and designating Michael to be our registered agent because Dennis Lyles has retired. Now Michael is the one taking that lead. A motion to move forward with Resolution #2025-05 will take place.

On MOTION by Ms. Jo seconded by Ms. Coon with all in favor, Resolution #2025-05 Designating Michael J. Pawelczyk as the District's Registered Agent was approved.

Ms. Duque: If the Board allows me, we have a resident present today. As I mentioned before I started the meeting if you agree we can perhaps take the comments and then move forward with the rest of the agenda.
Ms. Harris: That is fine.
Ms. Duque: Please provide us with your name.
Ms. Margaret: Margaret Burns, 8126 SW 220 Street, Cutler Bay. Ms. Jo: What community is that? At the Palm? Ok.
Mr. Lorenzo: Margaret had reached out regarding the outdoor gym equipment and
her concern about the outdoor gym equipment. She called me to see what we were doing with the outdoor gym equipment and give her an update.
Ms. Duque: Once again Jesus was letting the Board know that Margaret has presented some concerns about the outdoor gym equipment and wanted to know updates about the status of the repairs.
Mr. Lorenzo: I don't know what other questions you had. Ms. Harris: Is it in that bad of shape Jesus?
Mr. Lorenzo: We haven't started the restoration project that you approved almost going on a year now. The weather hasn't been favorable. The contractor had some issues during the summer. He was going to start this month, but we have had a lot of rain and moisture, so he hasn't started on it. He should be starting hopefully this week if not within the next few weeks to do the restoration project, which is what I explained to Margaret.
Ms. Jo: How long will the restoration take?
Mr. Lorenzo: A couple of weeks. Remember we are removing six of the stations and we are restoring the other twelve.
Ms. Jo: Ok.
Ms. Harris: I think Ms. Burns also needs to know that the Board has spent a lot of money on this equipment over the past six years. Our only other option is just to remove it completely because it is very expensive to maintain, and we are doing our very best to keep it constantly maintained.
Ms. Burns: I understand that but when every household is paying over $800 a year Ms. Burns was inaudible at this time. I just think it is unfair, an.d I think a lot of people in the Isles of Bayshore aren't aware that they are paying Club fees, I investigated this by

myself, and I discovered it to be in our taxes. If we are going to pay for this we are entitled that the outside gym should be just as important as the inside gym.
Ms. Harris: And it is. We looked at how much it cost to replace the equipment completely and it was astronomical. We couldn't afford it. We would have to raise everyone's taxes by that much and Juliana can you explain why it is in the taxes?
Ms. Duque: It is in your taxes because you are part of the Lakes by the Bay Community Development District and the District's budget has two portions , the debt assessment which is the portion of the bonds that were issued for the infrastructure of the District and the other portion which is the operations and maintenance of the District. It is many items involved in the operations and maintenance. There is the Clubhouse side, there is also the field side. The repairs and maintenance of the outdoor gym equipment are part of the field portion of the budget. We have a specific amount for the repairs. As it was mentioned by Michele and discussed at several meetings with the Board of Supervisors we received a couple of quotes to replace the entire outdoor gym equipment and it was extremely expensive. What was decided is that while we continue to build the reserves for the District we would remove those that could potentially be a liability for the District and keep the ones that we can fix and leave for the use of the community. That is the reason behind it.
Ms. Burns: Let me ask this then. If every household is paying $800 a year you are telling me basically all that money is going to the inside gym.
Ms. Duque: Your statement is not correct. It is not that each household is paying
$800 a year. As I mentioned there are two portions of the budget. I am trying to open it here so I can read it to you. When it comes to the taxes it depends on each community. Each community has once again the operation and maintenance budget but then also the bonds. Not every single home pays for the same bonds. Some residents pay a little bit more on their taxes and some others pay less. There is also one community that is not part of the Clubhouse, so they don't pay the fees for the Clubhouse. The amount paid by every single household in terms of taxes is not the same. It is not related to the operation and maintenance it is related to the debt assessment which is the bonds.
Ms. Burns: I will have to discuss this with you after the meeting.
Ms. Duque: Sure, I will be more than happy to provide you with that information.

Mr. Lorenzo: Just to be clear the Board this is the second time we have done the gym equipment. We painted it purple and green years ago and now we are restoring it to the blue and cream color.
Ms. Burns: Can each of you tell me who you are and what you do at this meeting? Ms. Harris: I didn't hear her question.
Ms. Duque: This is the first time that she has attended a meeting so she would like to know each one of us and what our role in the District is.
Ms. Lora: I am the Clubhouse manager. I take charge of the Clubhouse and gates. Ms. Jo: My name is Ana, and I am part of the Board of Supervisors for the COO. Ms. Duque: The District has five Board of Supervisors. Those five Board of
Supervisors are residents within the community.	So when you hear the Board of Supervisors you have an idea. I am Juliana and I am the District Manager of the District.
Mr. Lorenzo: I am Jesus which we have met. I am the field manager.
Mr. Cochran: Scott Cochran I am the District counsel, the attorney for the District. Ms. Morales: I am Dorothy, and I am here as a resident and a member of the

Board.

Ms. Coon: I am also a resident and on the Board.
Mr. Moon: I am Tim a resident and on the Board as well.
Ms. Harris: My name is Michele. I am the Chair of the COD. I am your neighbor in

the Cove. I have been on the Board for six years now.
Ms. Burns: Ok, thank you.
Ms. Harris: We are elected officials. We serve four-year terms. I am two years into my second term.
Ms. Burns: Ok, thank you.
Ms. Duque: Thank you so much. Do I have any comments?
Ms. Harris: We are all your neighbors. We may be on this Board, but we are neighbors so our love for this community is the time and effort that we are all putting in. We understand the outdoor equipment, and we understand everything you are saying but we have to balance it against the other over 2,000 homes as in what is in the best interest. We have taken polls as to what is used the most. The five of us are trying to figure out what is best for our community because it is not just yours it is ours too we live there.

Ms. Burns: I agree with what you are saying but considering the Lakes by the Bay that Ms. Burns is audible at this time is closed because they found toxins in the soil the whole gym area is closed and that can be closed for years at the rate things are going. The gym that we have on our property is the only gym in this area for people to go to. That is what I am looking at.
Ms. Duque: I think Margaret the purpose of the Board and I can tell you by previous discussions is not to remove the gym equipment at all. Once again as I just mentioned to you they did try to get different quotes from different companies to actually install new equipment and it was extremely expensive. We didn't have the funds to do it.
Ms. Burns: Do you remember how much it was?
Ms. Duque: I remember one was close to $200,000. It was extremely expensive. This is a conversation that I had with the Board of Supervisors before we refinanced bonds last year and when we do that you have the option to keep the savings on your operation and maintenance account and start building your reserves and that is what they are doing. They decided to keep it so we built the reserves for those types of projects. I don't want to give you false expectations that it is going to happen, but I do know and I want you to be aware of that if by any chance there is anything that is presented to the Board that needs to be addressed before the outdoor gym equipment they will go that path. But if we don't have any emergencies or anything that needs to be addressed immediately they will go with that project. I do know that is one of their projects. There are a couple of them that an important. It is not like they have left it, and they don't think that it is important, it is but once again it comes to the budget. They don't want to increase assessments right now for the community.
Ms. Jo: Hopefully the equipment will be fixed within a month's time so at least 10 machines will be available.
Ms. Duque: Thank you, Margaret. We appreciate you being here today. I have another resident, and the Board has decided to move forward with the resident's requests. Please introduce yourself to the Board.
Mr. Cooke: Robert Cooke. I have been living here since 2006. I bought the house from Luke who was the Senior Vice President with Lennar. If you noticed the way my house was built the one on the end is not like any of the others. They moved it forward

like 20 feet with a bigger backyard. They put pavers all over the front. That was the reason why I bought it, I could put a pool in. Until I decided to change the back patio that was pavers and make it into the concrete patio and then ran headfirst into Cutler Bay who told me I had huge coverage problems. There is not enough grade space. They didn't leave enough grade space when Lennar built it. Mr. Cooke was inaudible at this time. I went and talked to Bill Pacetti at the time, and I said to Bill before I do what I do best which is litigate, as a lawyer there has to be some way to fix this.
Ms. Duque: Robert, I am going to interrupt you because you did provide us with some information. For the Board of Supervisors, this is item 6 on the agenda package. If you go to page 98 you are going to be able to follow Robert's request.
Mr. Cooke: At any rate what it comes down to is this. I looked at my contract and said we have to go to court. Somehow it floated to the level of Lennar because they were still here, and they talked to Bill. I had a meeting with them standing in my front yard. I forgot the guy from Lennar's name, but it was him, me, and Bill and just said it was not a problem. What we are going to do is just send this over to you and we will build a bush where we built it. So if you look where the bush is, it starts in front and kind of goes like this and turns hooks like this, that was to see over that piece of property. Mr. Cooke was inaudible at this time. Cutler Bay backed off. We built a patio, and everything is great. Fast forward ten years and I am going to put a pool in, and I am having the same problem. What I did was I had my contractors look at it and I said what do I need. They told me so that is when I submitted this to you which is 8 ½ feet along the north side of my property. There is a bush here. My property line is here. It is about 10 ½ feet. I was going to take 8
½ feet of it so I could put a fence up there. I have to put a fence up anyway because if you have a pool within the county you have to secure it, so I don't have a choice. I had asked originally because I originally thought that it was zoned by our development, so I asked Michele. There is an echo in the room muffling a lot of Mr. Cooke speaking. That was my request. I don't know if I can just have it deeded to me. I don't know if I can buy it. I don't know what you guys want but anything reasonable I want to do because I want to start the pool project sometime in the next 90 days.
Mr. Cochran: So we received this request, and I looked into it. Because of the nature of the District as a government entity and because of the status of this Clubhouse

parcel, there is a few tricky things. The first thing is technically the District has a 99-year ground lease interest in the Clubhouse. The COD does have a simple fee in the Clubhouse so we can't deed you anything because we are not the fee simple owners.
Mr. Cooke: Who is the fee simple owner?
Mr. Cochran: The Master Association is still the fee simple owner. That being said the District to the lease owns essentially all the ownership rights of the property but the District as a government entity even if we wanted to deed it to you we cannot as a governmental entity you can't deed property to a private party for private purposes. All our property has to be for public purposes as a government entity. What we could do is if the Board wants to could grant you a revocable license interest in that portion of the property, but I don't know that would get you what you need because it gives you a license interest it doesn't give you an ownership interest.
Mr. Cooke: I talked to the county and the town, and they said if you have an easement or a license interest that would be the same thing. We could do that. I just want to build a pool. As a lawyer, we deal with problems and we solve them. I have been dealing with this since Mr. Cooke was inaudible at this time. Anything you guys can do to help would be greatly appreciated, then my wife will be happy.
Mr. Cochran: Like I said it is up to the Board but from a legal perspective the District could grant a revocable license interest in that strip of land. It would be subject to the District's interest in the 99-year ground lease.
Mr. Cooke: Understood.
Ms. Harris: Scott here is my concern. As a Board member if we start here how many others? If we start with one would we have to give it to everybody?
Mr. Cochran: You can't discriminate among different people, however, that being said each situation has to be considered on its terms and if there are differences between people requesting some type of accommodation like this there are material differences in the facts or whatever then that could be a basis for a different decision. If it is a similar situation you would have to treat them the same way unless there is a reason not to be based on whatever facts applicable to that situation.
Ms. Harris: I think it might be a slippery slope to start on personally. I would like to know how the rest of the Board feels. Ana, can we start with you?

Ms. Jo: It does concern me that if we grant that we will have to grant it to everyone but from what I am understanding it is going to be a case-by-case issue. To tell you the truth I really didn't understand what was going on and what happened because it seems like it dates back to Lennar's time, which we know is very confusing. It is a concern that basically if we go ahead we will have to treat everyone the same to be fair.
Mr. Cooke: There are only three properties besides mine that have that issue. Ms. Harris: Tim how do you feel?
Mr. Moon: You said this was a developer situation when you first bought the property they gave the option to extend it or something like that?
Mr. Cooke: Actually when I bought the property the grass line for the property was
right where it is now. The bush just wasn't there. They built the property with the pavers; I had a back patio. Then when I wanted to take the pavers out and put concrete they said no you can't. You don't have the coverage, and you have to remove this and remove that. That is when Lennar got involved. Lennar is a multi-billion-dollar political organization, and I don't know who they called and talked to but I was under the impression it was taken care of because Cutler Bay backed off and said build your patio everything is fine and here we are twelve years later when I want to put a pool in and I find out it is not.
Mr. Moon: This is to adhere to the setback requirements.
Mr. Cooke: Not setback it is coverage. It is how much green you have. Ms. Harris: Tim did you get your question answered I couldn't hear well. Mr. Moon: You can ask for a variance?
Mr. Cooke: They won't even consider it. Because they are having the same conversation you are having and that is if you give it to one, it is the same argument.
Mr. Moon: Which puts us in the same boat as them. Mr. Cooke: Not necessarily.
Ms. Harris: Maggie?
Ms. Coon: I am kind of comfortable with what Scott is saying. If there are no legal issues and it doesn't get us in trouble I am ok, but I understand the conversation that is taking place here which is if we consider it for one we have to consider it for all. As has been mentioned this would be on a case-by-case basis and I think this is a very particular

specific kind of case. I am comfortable from a legal standpoint. If we are clear legally if this is not going to come back to us in that essence then I am ok with it.
Ms. Harris: Legally we could do it. My question is then everyone is going to ask. How is he going to build the pool? Remember we had that incident last year with the person I think in the Enclave who went onto our property. There is so many things with this. Dottie what do you think?
Ms. Morales: I think I need more time to think about it quite honestly because it is a huge decision. I agree with Maggie. I can see both ways, but I am leaning more towards, you say there are only three houses, but we have a lot of developments there could be the same situation in another development. Which one do you live in?
Mr. Cooke: Breakers.
Ms. Morales: There could be one in the Enclave or the Reserves.
Mr. Cooke: From my perspective, easements and rights-of-way are granted all the time by CDDs because of things that come up. It happens all the time.
Ms. Morales: It is for us. That is why I am saying I need more time to think about
it.
Ms. Harris: I think what I would recommend at this point is that we table this and
don't make any decision and bring it back to the Board next month and put it on the agenda so that we can ask our questions to Scott and go from there. That is my opinion of it. I think if V'!e brought it to a vote it may be a no today.
Ms. Duque: You don't need to bring it to a vote, Michele. You can give a direction
if that is how the Board feels so that the Board of Supervisors can have another month to think about it to perhaps have any questions for the attorney or myself. You certainly can do that. Robert, do you have a time? Do you have a contract with any vendor? You are just starting your due diligence.
Mr. Cooke: No. I am already under contract, but I will deal with it.
Ms. Jo: What he is asking for is an easement so that he can use the property?
Ms. Duque: It is pretty much to show the Town of Cutler Bay that he has that additional property that they are asking him to have.
Mr. Cooke: In other words, I would take that 8 ½ and put a fence on it. You would still own it.

Ms. Duque: He will be the one maintaining it. He will be the one cutting the grass. Ms. Harris: This wasn't on the agenda. I would like to table it.
Mr. Cochran: As a point of clarification it is on the agenda. It is item 6 on the agenda, and it is in the agenda book. Just a point of clarification in talking easements I don't know because we have the ground lease I don't know that we could grant an easement. That would have to come from the Master's Association. I think we can grant like I said a revocable license agreement. If the District were to issue that it would be signed and recorded in the public records.
Ms. Duque: That is one of the statements that Scott made at the beginning. He did mention that we could grant is that revocable license agreement and he wasn't sure if that would be sufficient for the Town of Cutler Bay meaning if that is something that Robert can use. Robert can do the due diligence and ask, and you guys have that extra time that you are requesting. Once again it is up to the Board. It is going to be your direction. Let me know how to proceed.
Ms. Harris: My direction would be to hold off and get some more information. Does everyone agree with me?
Ms. Duque: Maggie, Dolly, Ana, and Tim agree. I think we will discuss this again at the next meeting. If you have any questions, Robert, you can contact us, and we will go from there.
Mr. Cooke: Ok, thanks.
Ms. Duque: Thank you so much Robert I appreciate it.

FIFTH ORDER OF BUSINESS	Ratification of:
Small Project Agreement (Clubhouse Landscape Enhancements) Tony's Nursery and Garden Service, Corp.
Second Amendment to Services Agreement (Window Cleaning) Olivfloor Repair and Services, Corp.
Small Project Agreement (Cloud-Based Control and Barcode Decals) with DML Security Systems, LLC
Small Project Agreement (Intel Apron Repairs) with Garnet Engineering and Contractors, LLC
Ms. Duque: The next item is the ratification of a couple of agreements that were already discussed and approved by the Board of Supervisors. One is the Small Project Agreement (Clubhouse Landscape Enhancements) with Tony's Nursery and Garden

Services. It looks beautiful. I don't know if the Board had the time to walk and see the new plant material along the pool, but it is incredible. It is beautiful. Ana is very happy, and Michele is very happy too. The next item is the Second Amendment to Services Agreement (window cleaning) Olivfloor Repair and Services, Corp. The third one is the Small Project Agreement (Cloud-Based Control and Barcode Decals) with DML Security Systems, LLC and the last one is the Small Project Agreement (Intel Apron Repairs) with Garnet Engineering and Contractors, LLC. So a motion to ratify those four will take place.

On MOTION by Ms. Harris seconded by Ms. Morales with all in favor, Ratification of Small Project Agreement (Clubhouse Landscape Enhancements) Tony's Nursery and Garden Service, Corp., Second Amendment to Services Agreement (Window Cleaning) Olivfloor Repair and Services, Corp., Small Project Agreement (Cloud-Based Control and Barcode Decals) with DML Security Systems, LLC, and Small Project Agreement (Intel Apron Repairs) with Garnet Engineering and Contractors, LLC were approved.

SIXTH ORDER OF BUSINESS	Discussion of Quit Claim Deed
Request - Robert Cooke 21862 SW 95th Place
This was discussed earlier in the meeting.

SEVENTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Cochran: Nothing much to report. We just discussed the request for the quit claim deed. Other than that just a reminder not to be the bearer of bad news but your four hours of ethics training requirement is an annual requirement so now that we are in the new year that resets again so you will all have to knock that out by December 31. We will be checking throughout the year periodically to see if there are new options for fulfilling that requirement so that you don't have to watch or listen to the same things that you did last year. As we find new things we will let you know about those.  Other than that, that is all I have right now unless anyone has any questions.

Ms. Jo: No questions, thank you.
Ms. Duque: Thank you so much for that Scott.
Engineer
Ms. Duque: There is nothing additional to report under the engineer's report. Just a small item about the apron repairs that were approved by the Board of Supervisors that is an ongoing project. We did have also the company that we used Raptor Vac to vacuum the drain system and since they did find a couple of perhaps root systems all of that information we will send to the District engineer. As soon as I receive any further recommendations I will provide that to the Board of Supervisors.

Club Manager
Monthly Report
Discussion of Clubhouse and Gate Rules and Regulations
Ms. Lora: Good morning everybody. As a recap, you have a table in your reports showing the outreach that we had last year for events. We had a total of over 25 events and total participation between RSVPs and people coming in of 4,013 clubhouse members. Also during the year since we expanded our crafts club, we had total of 1,579 craft kits that we distributed to our members and children. In your packet, you will see the calendar of events and estimate from Recrea for the events for 2025. We were able to coordinate with Lino and his estimate came down to a savings of $1,813 keeping the same events and bringing in some new items for the parties and different activities.
Ms. Duque: What is the total? Ms. Lora: $45,350.
Ms. Jo was inaudible at this time. The only thing I would like to change is the Paint
Night the one for December. I believe December is such a busy month of all the activities if we could switch it to some other time that would be great.
Ms. Lora: That would be fine.
Ms. Duque: We will need a motion to approve the $45,350 for the 2025 Clubhouse events and authorize District staff to draft the agreement.

On MOTION by Ms. Jo seconded by Mr. Moon with all in favor, a proposal with Recrea Group in the amount of $45,350 for

the 2025 Clubhouse events and authorizing staff to draft the agreement was approved.

Ms. Lora: Then as we go since we invest the party rental income that we have, we will add certain other things. In reference to Paint 'N Hang we asked for an estimate that there would be four or five different events. We have three paint nights and two family craft nights that we open to parents and teenagers. The first one will be next Friday. The total will be $6,450, which is 35 participants per class, and it is $1,225 per event.
Ms. Jo: That is the price that we have paid every year, right? Ms. Lora: For the past two years.
Ms. Jo: And both these activities are popular with the residents.
Ms. Lora: That is correct.
Ms. Duque: There is a total of five activities during the 2025 year. Ms. Lora: For Friday we have 39 people. We will have a little extra.
Ms. Duque: Ok, I will need a motion from the Board to approve the $6,450 with Paint 'N Hang, LLC.

On MOTION by Ms. Morales seconded by Ms. Jo with all in favor, a proposal with Paint 'N Hang in the amount of $6,450 for 5 paint nights for 2025 was approved.

Ms. Lora: Just for reference last year the party rental extra income was over
$16,000.00.
Ms. Duque: So we were able to accommodate that with the rental income. Good. Ms. Lora: We are still holding the Zumba on Saturdays. They are from 9:00 to
10:00 a.m. There was a homeowner by Natalie Destine with whom I included information about some seminars that she wanted to offer with the University of Miami and the Children's Trust, but she asked for it to be on the agenda next month because she would like to come and give a presentation to the Board.
Ms. Duque: Provide us with the information so we can include it on the agenda.
Ms. Lora: Our general business hours remain the same. McGrath completed the grout and the little items that we had for our inspection for the pool. I recently found out

that we have a brand-new pool inspector. It is no longer Nicole Cabaniero. They have not assigned anybody, so we don't know who it is going to be. We are expecting to have a visit soon by the next month or the following month.
Ms. Duque: We received another one in another District, Palm Glades COD, and the same name Nicole but a different last name.
Ms. Jo: How soon are the inspections?
Ms. Lora: It should be once a year Ms. Lora was inaudible at this time. We didn't have inspections for two or three years. They are still understaffed and stretched thin with all the issues they are still having.
Ms. Jo: In this case we are in compliance?
Ms. Lora: We complied with everything. The issues that she found were minor. It was just some grout that we were missing and some covers that she wanted for the skimmers. It was minor things. McGrath is working on drafting documents so we can request a permit for the Diamond Brite because now they are requesting that. They are working on getting all the paperwork together. As soon as I have the paperwork together I will let you know so you can come and sign it. The pool lift request I am going to skip that because Juliana has some information to share. The plant material was already done. Alex is going to be working on the shower replacement. For some reason the manufacturer doesn't have the equipment, so they had to get another one. They should be doing that by next month.
Gate Updates
Ms. Lora: The gates have been serviced by contract. The Emerge replacement project has gone seamlessly. It has worked very well. I have to hand it to Kevin and his team because whenever we need any help or anything they are here. We have issued over 700 decals which represents roughly 400 homes. I ordered some signs to put at the entrance gate on the residents' side so we can remind people to come and change their decals. The managers sent out the emails, but I think the sign would be more eye-catching and we would get more residents.
Ms. Jo: How long do people have?
Ms. Lora: They have till March 7th. There has been issue that arose during our decal distribution. Kevin apologized for that because he didn't factor it in the original

estimate. If we have a car that are convertibles, golf carts, or motorcycles the barcodes there no where to affix those on those vehicles. There is an estimate in your package that is under $5,000 which includes a transponder reader plus 100 decals for those types of vehicles that if you would want to implement it then he can come install it. As of now we have about 20 vehicles that are affected by this. It is not that many.
Ms. Jo: In this case what would it be?
Ms. Lora: It would be a transponder like the old ones that we had and a separate reader for them.
Ms. Harris: So everyone knows this was brought to me because I am in charge of the gates, and I wanted it to come back to the Board. It is a lot of money for 20 vehicles and how many of those are owners and how many are renters. Did we get that?
Ms. Lora: My team tells me the majority are homeowners.
Ms. Harris: Ok so let's say 17 roughly. You are looking at 17 owners. I am not sure whether the cost is worth it. That is why I brought it back to the Board. How much are these transponders because you said it includes the transponders. Are the transponders more than what we are paying?
Ms. Lora: The transponders are more than the decals.
Ms. Harris: I don't think we should be paying extra for decals if that is not what we normally do. These are just expenses that begin to add up and that is my opinion. I brought it back to you.
Ms. Jo: In this case those people, how would they come in? On the visitors side? Ms. Duque: Visitors side.
Ms. Jo: It is a lot of money.
Ms. Lora: In this estimate he has on line 3 it says 1-channel block coded key ring transmitters. He has 100 of them that are $2,750 per unit. If we do this and that is him giving a discount because we are purchasing 100. If we purchase less it will be higher. If we look at this price we are not charging $20 per transponder and decal so we would have to raise the price for the cost on those vehicles as well.
Ms. Duque: How long does it take for Kevin to do this installation? Ms. Lora: He said one or two weeks.

Ms. Duque: Right now there is only 20. I am with Michele's point. Once again it is up to the Board of Supervisors. Perhaps just wait until the deadline, March 7th and you see how many are getting those or just move forward with it. It is up to the Board.
Ms. Lora: This is roughly 300 or 400 homes out of 2,300 but when everybody starts getting theirs, we don't know how many more we are going to have.
Ms. Harris: How much per transponder I couldn't hear you? Ms. Lora: $27.50
Ms. Duque: I don't know how fair it is. I like to ride motorcycles. I am just going to give you an example and I am a resident too and I am paying the same amount as the rest of residents are paying. You do have your transponder to come into the resident lane and because I have a motorcycle I now have to come on the visitors lane. I don't know how fair that is. I want the Board to think about that too.
Ms. Harris: I get that but we are talking about less than 20 owners. Ms. Duque: I get it, Michele. You know me I have present everything. Multiple people are speaking at one time at this point.
Ms. Jo: In this case what we can do is let's hold off until we have the complete transition so we will have the number of how many need the transponder and we will go from there.
Mr. Moon: Are the current residents that have motorcycles and golf carts still able to use the current resident side?
Ms. Lora: Only until the March 7th.
Ms. Harris: Jen refresh my memory are we giving away all the barcodes for free? Ms. Lora: If they have the old decals we are replacing them for free.
Ms. Harris: If we decide next month that we are going to do this I would like to say that, how much are the barcodes?
Ms. Lora: $4.50 more or less.
Ms. Harris: The difference would have to be paid by them for those transponders.
Are we tabling this?
Ms. Jo: I would say that we need to table it.
Mr. Moon: I think residents should have the same rights. It is expensive I get it, but their choice of vehicle shouldn't cost them I guess.

Ms. Morales: We have had to pay in the past when we have switched over. It wasn't free.
Ms. Lora: The first two are free for homeowners and tenants and then the additional ones are currently $20. If we go with this route we would have to consider when we do the process raising the price for that special type of transponder. We are paying $27.50 for each of them.
A resident: Can I ask you a question? Did you say convertibles had to get that transponder?
Ms. Lora: It depends. We had somebody that came with a convertible it was one
of those rolldown, so we had no where to put the actual decals because it goes on the outside.
Ms. Jo: In this case when you come in with a convertible you raise your roof.
Ms. Harris: Juliana is everyone agreeing to wait on this? Ms. Duque: Yes.
Ms. Harris: Let's just table it then.
A resident: And these decals are coming out in March?
Ms. Lora: No, we are giving them out now. If you have your vehicle you are welcome to come, and we will change it out.
A resident: I am sorry, but I am listening to all this information going on and I have
been living here since 2006, and this is the first time.
Ms. Lora: Do you receive emails from your property manager? A resident: Not very often.
Ms. Lora: Because whenever we do something like, for example, which is Clubhouse related or something that the COD would like to share we send it to the property manager, and they have access to the email lists and then they email it out. You might want to reach out to the property manager and that way you can make sure that you are on the list.
Ms. Duque: We need to keep going with the meeting. I need direction from the Board about what to do in reference to the decals. Are you guys waiting?
Ms. Harris: We are waiting. I need an exact count on how many owners there are and how many are tenants.

Ms. Duque: I think I have the ok of all of the Board of Supervisors to wait on this. Just make sure Kevin knows that by only chance we need to move forward with the project he needs to give it a priority as soon as he can.
Ms. Lora: I will let him know. The only other thing I have to mention is with the
gates is there was one resident that hit the arm. He is claiming that the arm malfunctioned, so he put the arm back on the operator. I reached out to Kevin and his team. It happens to be that the arm was put on backwards including the bracket and the gate did not malfunction he just hit the arm. He sent him information and I sent him a letter, so I am waiting to hear back from him. Ms. Lora was inaudible at this time.
Ms. Duque: Ok. Thank you Jen.
Ms. Lora: Unless anybody has any questions that is all for me.
Ms. Duque: Do I have any questions from the Board? Not hearing any let's move forward then to the Discussion of the Clubhouse and Gate Rules and Regulations. Once again we have included the set of rules and regulations. I provided those rules and regulations to the Board, also Jen sent them. I think the main idea here is just for the Board to start looking at that set of rules and regulations and see if there is anything that needs to be changed according to the needs of the community. I do know that Jen has approached some of the residents. Their staff has also provided some feedback about residents this and the rules that should be changed, or they have noticed certain rules that are difficult to enforce. They are going through that process. Jen has labeled on her report. We also received some other comments from Ana which are attached to your documents. Once again this is just for the Board to start revising those rules and regulations and getting to the point that finally know we need to go a rule making process. I do believe we need to wait. By March 7th we will know what is going to happen with the decals because that is something that needs to be included as well. We want to make sure to at least start doing our due diligence. Read the rules and regulations and provide comments to the District staff. You can send those to Jen also and we will go from there. I have received some of them. We can talk about them right now or we can just continue adding them for the next meeting and include any additional ones that you have.
Ms. Jo: Let's wait for comments from other Board members so that we discuss it
once.

Ms. Duque: Ok. That is what we are going to do.
Field Manager - Monthly Report
Mr. Lorenzo: Starting on page 173 you will see that the pages were trimmed on 88th Place on the entrance side. Some of those the Green Island are growing into your irrigation system and obviously covering the lights on the columns. It might be a great idea to remove them eventually maybe sometime this year. There is no urgency but something to look at. I am working on an estimate with Tony's Landscaping. I was hoping to have it for todays meeting but he is still working on it and getting me a price. The roots that you can see on two pictures on the bottom are starting to grow around the valves. The roots of the Green Island ficus are very thick. The picture doesn't do it justice but in the ground it is even thicker. Something to look at to protect your lighting and your irrigation system. Maybe do something to mimic the same thing that we did at exit side of 88th Place. That we can discuss at the next meeting once I have more information. On page 174 you will see that the Royal Palms were fertilized. That was done. Tony's Landscaping is monitoring as well as I am the turf. You will see that it is already improved in a lot of areas. We have been fertilizing. They did two rounds of service, and I believe it was two weeks or three weeks ago actually was the last one. The plant rotation has been completed as you already know. The plants are doing well on all entrances. We will continue to monitor them for the next rotation. You will see that on page 176 that the turf was installed by Tony to cover where the conduits were installed at the Clubhouse. You will see before and after there. You will see an area on page 177 where Tony's Landscaping cleaned up right behind the 88th Place exit. On the second half of that page you will see that Tony is working on some valve covers that were brought to our attention. He has replaced some. He is trying to find more valve covers. He is working on ordering them from somewhere else so those should be done soon. You will see some more before and after pictures on page 178 of a project that was done, a sign that was removed on 88th Place. The Lakes are doing well. You will see pictures there. Lake levels are low, but they are starting to rise now with the rain and the temperatures. On page 181 you will see that we opened another ticket for an FPL lamppost that has been out. We contacted another gator sighting, and we already touched on the outdoor gym equipment. That should be starting soon. Mayfair finally replaced those two lights that they missed on 93rd.

That has been done. All Star was able to troubleshoot something during the holiday lighting on 88th Place. Those lights are all working fine. We have already talked about the Raptor Vac cleaning the storm drain and engineering working on the repairs. As you completed on page 185 the signage posts that were leaning that needed to be replaced have already been completed. I hope to have pictures of the after in my next report. You will see some of the bollards that continue to be damaged right here in front of the Clubhouse, the main entrance to the Clubhouse on 93rd St. were fixed. You will see the before and after. Then the holiday lights have already commenced removal. They were shut off in time as requested by the contract and you will see their service reports at the end of my report. Does anybody have any questions or concerns?
Ms. Jo: Now that you mentioned the bollards here across the Clubhouse they are a few of them I believe at the Enclave one was broken.
Mr. Lorenzo: They were all kind of in bad shape. I communicated that with them, and they replaced them.
Ms. Jo: Ok.
Mr. Lorenzo: I will double-check.
Ms. Jo: One of the thick ones was down. Mr. Lorenzo: Recently?
Ms. Jo: I will say late last year.
Mr. Lorenzo: I will take a look and if anything I will send them an email to let them know. That is something that they are responsible for.
Ms. Duque: Any other questions for Jesus?	Not hearing anything let's move
forward to the COD Manager report.
CDD Manager - Update on Contract for ADA and Expert Witness Services Compliance
Ms. Duque: For the report under the COD I would like to give the Board an update about the ADA compliance request. As it was directed by the Board during the last meeting I did contract Richard Acree. He is the owner of ADA Inspections National Wide, LLC. He came to the Clubhouse and did inspect the pool for ADA compliance as well as the pool amenities in those bathrooms. I provided a copy of the report to the Board of Supervisors. The report is not part of today's agenda because I received it last week. The report was also provided to the District attorney, but it is a very long report. The District

attorney and I are still looking into all of the comments and notes that we received. There is a total of 23 notes that we need to address. You can 1ook at your report on page 38. Once again I will include this report at the next meeting so that we can tackle it. Nevertheless by reading the report and talking to the District attorney as well as the Clubhouse Director Jennifer there is a couple of items that we might need to address as soon as possible. My recommendation to the Board is perhaps to appoint someone. It could be Ana; she has always worked in the Clubhouse to work with Jennifer and I so that we can start tackling those important items that were found by the inspector. One of the biggest ones that I would like the Board to know is that we do need to install the lift chair. We do need to do it. That is very important. I already talked to Jen. Jen is going to get the quotes. It is my understanding that she has received quotes already but remember that was done just because a request was made for a resident. We are going to make sure we do our due diligence, get all the necessary quotes, compare prices and tackle them at once. That is very important. We need to move forward with that as soon as possible.
Ms. Harris: Let's also remember guys that FSR will not operate the lifts, so this is going to be something else we need to discuss in rule changes. I am happy fine with Ana being the one in charge of this.
Ms. Duque: Jen the lift chair how much was it?
Ms. Lora: When I reached out to One-on-One Mobility they gave us two estimates. One estimate was for $14,528 and the other was $8,753. The difference was a portable lift that you can remove the other one is one that is installed on the pool deck itself. I reached out to the person who issued the quotes and asked for a revised one because it has been so long to see if anything has changed.
Mr. Moon: The fixed one was the more expensive one right? Ms. Lora: Correct.
Ms. Jo: You mentioned once the alternative of using the existing stairs?
Ms. Lora: That was in the documentation that Nicole had provided us, but we have to go by the report.
Ms. Duque: We have to follow what the inspector of the ADA provided us. I think
that is the way of doing it.

Ms. Jo: Ok.
Mr. Cochran: I think there is a way to do with the stepsbut it would require massive structural changes so it would be a lot more expensive than doing one of the lifts.
Ms. Lora: We would have to empty the pool, close it down for construction. Mr. Cochran: It would be much more expensive.
Ms. Duque: Permits with Miami-Dade which we are very familiar with. Ms. Jo: If we install the lift it is going to require permits, right?
Ms. Lora: Correct.
Ms. Duque: I don't think we should go with the mobile one. I think there is more liability that way.
Mr. Moon: Can you change the liability language on the rules and regulations for
that?
Ms. Duque: I think we could do that in terms of the operation of the lift. If we install
the lift we know FSR is not going to operate it.
Mr. Cochran: I think it should be set so that whoever is using it operates it, and our duty will just be to provide it and maintain it and periodically check it to make sure that it is working properly.
Mr. Moon: That could be included with either option, right?
Mr. Cochran: I would have to look into the report more closely, but I think you are supposed to do a fixed one. I think the terms of potential liability and everything else I think it makes more sense to do a fixed one.
Ms. Jo: Even if it is more expensive in the long run it is going to be better for us.
Ms. Duque: That is the other item. We do know that it is something that is important. The Board can approve a not to exceed amount and grant the authority to Ana to review at least three proposals. We will meet the vendors and decide which route to go and ratify it at the next meeting. My point is my recommendation to the Board is at least with the lift we should be moving quickly for that.
Ms. Jo: That is the only one.
Ms. Duque: There is a couple of them in the report they provided, like repairing things that are not expensive and can be done so that at the next meeting we can report that number x, y, z were already completed. We can do that to, document it, and take

pictures that we are doing. I do recommend the lift that the Board to perhaps take action today.
Ms. Harris: Let me ask you a question because it is cold no one is swimming right now so I think we could at least move it to the February meeting so that you and Scott have a chance to read everything, so we know exactly what it is we need to do.
Ms. Duque: When it comes to the lift I think it is very clear that we have to do it. Ms. Harris: Do you want to do a not to exceed?
Ms. Duque: Yes. Once again it is up to the Board. Ms. Harris: I couldn't hear Jen's numbers.
Ms. Duque: $15,000 was the fixed one. The other one was $8,000. Ms. Harris: Plus permits so you are looking at probably $20,000.
Mr. Moon: Let's do that.
Ms. Morales: And on one hand every federal regulation that we know is being dismantled hourly so this one could be dismantled next week.
Mr. Cochran: I don't think the ADA is going away. This is statutory law it is not regulation. There are regulations implementing it.
Ms. Duque: I think I had a motion made by Tim to move forward with the not to exceed $20,000 for the chair lift. Just so the Board knows we might need one for the pool and one for the jacuzzi. Once again we will get into the details, but I think we are addressing right now the one for the pool. So a motion not to exceed $20,000 and appoint Ana Jo to work on this project.

On MOTION by Mr. Moon seconded Ms. Coon with all in favor, a not to exceed amount of $20,000 for the ADA chair lift for the pool, with Ana Jo working with staff on the proposals was approved.

Ms. Jo:  You mentioned one for the jacuzzi.
A resident: If you have someone with a disability they might have pressure problems, circulation problems, and if you put them in a jacuzzi they are going to drop their blood pressure. Then you have to get them out.
Ms. Coon: We also can't discriminate against them because they have a disability.

Ms. Jo: Did they mention something about the jacuzzi, Scott?
Ms. Duque: Once again Ana the report is very long. Let's just read it before we start speculating.
Ms. Jo: Let's do the pool first.
Ms. Duque: I don't have anything else to report to the Board of Supervisors

EIGHTH ORDER OF BUSINESS	Financial Reports
Approval of Check Run Summary
Acceptance of Unaudited Financials
Ms. Duque: The next item is the financial reports. Tab A is the check run summary, and tab B is the acceptance of unaudited financials.

On MOTION by Ms. Harris seconded by Ms. Jo with all in favor, the Check Run Summary, and Unaudited Financials wer_e approved.

NINTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments
Ms. Duque: Do I have any Supervisor requests?

and

Ms. Jo: I only have a comment regarding the Christmas lights. I believe it was a big success. Residents did like the new colors that were chosen. I believe I have never seen so many people taking pictures during the daytime and during the nighttime. In this case I do know that Light Er Up offered to put some lights on the hedges of both entrances but in this case the day of installation Nick spoke to me, and he mentioned that he installed the same lights at another community, and he was having issues with them. He said I would rather not install those which I agreed because I didn't want to have any issues. He provided the photo op in front of the Christmas tree instead. I just found out that it was more expensive than installing the lights. It was a pretty good year. We had minor hiccups which they were fixed immediately by Nick's crew and also by Jesus and Jennifer.
Ms. Lora: And the electrician.
Ms. Jo: We requested the services of electrician; he is the same person that has been doing projects at the Cove, and we are very happy with him. He was able to target the issues here at the Clubhouse.

Ms. Lora: He even had to come a couple of times to check the timers and do other things and he wouldn't charge us for it. He was really good.
Ms. Jo: His prices are very reasonable.
Ms. Duque: Kudos to Light Er Up or Christmas Palace as well because I think this year was a very good year in terms of the service.
Ms. Harris: A couple things I want to say on it because you brought it up. First of
all I think I brought it to the attention of the Board when we first got the proposal that those hedges were not a good idea. This could have all been avoided because Nick was there, and we could have made decisions. I personally was there, there were three or four times I saw that structure tilted or moved or whatever. I would rather see lights in the trees in the Cove those in between the palm trees then see that arch next year. I am sorry at the main entrance. We don't have trees in the Cove. All in all I think it was great. I was on the phone with Jen on January 14th and asked why is the stuff still up and January 15th it was down so kudos to Nick for that. He was there on the 14th taking it down at night and then finished on the 15th. Considering I am the one that complained about that I want to say he did a great job on that as well. I think that the colors were perfect Christmas colors. I thought it looked really nice, but I would like to see instead of that arch thing if maybe we can put the lights that we used to have Ana remember the strobe lights in between the palm trees.
Ms. Jo: Yes. That was going to be my next choice. Have lights there and also maybe on our entrance 88th light the palms.
Ms. Harris: I would rather see something personally like that. I know they took pictures but there was a lady dressed like Ms. Claus who actually stood in front of the Cove monument taking a picture there too which totally blew me away. I had to go back for a second see. I am not kidding.
Ms. Duque: Do I have any other Supervisor requests?
Ms. Lora: I just need to inform everybody we have had a change in personnel, Chris is no longer with us. We have another team member his name is Ignacio and also All Pro Cleaning changed our two janitors ladies, Carmen and Christine.
Ms. Harris: And you like them?

Ms. Lora: The new ladies are doing very well. We had no complaints with the other ladies, but the owner of the company decided to change them.
Ms. Duque: Nothing that we can control. We don't control the vendors. The important thing is the services are provided to the Clubhouse, and I can tell you when I came in I don't know if it was Carmen or Christine working today but they removed everything that was on the front desk, cleaned everything and she was accommodating. I think that is good. Any other questions or comments? Not hearing any, is there any audience comments? None? Thank you once again Margaret for being here today. A motion to adjourn will take place.

TENTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Jo seconded by Mr. Moon with all in favor, the meeting was adjourned.

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ChairmanNice Chairman