MINUTES OF MEETING LAKES BY THE BAY SOUTH
COMMUNITY DEVELOPMENT DISTRICT

A regular meeting of the Board of Supervisors of the Lakes by the Bay South Community Development District was held on Tuesday, February 25, 2025, at 9:30 a.m. at Isles at Bayshore Club, 21864 S.W. 93rd Path, Cutler Bay, Florida.
Present and constituting a quorum:

Michele Harris Ana Jo Margaret Coon Timothy Moon,

Also present were:
Juliana Duque Scott Cochran Juan Alvarez, Jr., Alex Aleman Jennifer Lora Jesus Lorenzo

Chairman Vice Chairman
Assistant Secretary Assistant Secretary

District Manager District Counsel District Engineer Alvarez Engineers
FirstService Residential GMS

FIRST ORDER OF BUSINESS

Roll	Call	and	Pledge	of Allegiance

Ms. Duque called the meeting to order, caUed the roll, and led the Pledge of Allegiance.

SECOND ORDER OF BUSINESS

Approval of the Minutes of the January 28, 2025, Meeting

Ms. Duque: The next time is the approval of the minutes of the January 28, 2025 meeting. This is the moment to present any additions, corrections, or deletions to those minutes. If there are none, a motion to approve them will take place.

On MOTION by Ms. Harris seconded by Ms. Coon with all in favor, the Minutes of the January 28, 2025 Meeting were approved.

THIRD ORDER OF BUSINESS	Consideration	of	Resolution
#2025-06 Appointing Paul Winkeljohn as Secretary and Juliana Duque as Assistant Secretary
Ms. Duque: The next item is the consideration of Resolution #2025-06 Appointing Paul Winkeljohn as the Secretary of the District and Juliana Duque as the Assistant Secretary. Currently, we have Rich Hans as our Assistant Secretary, who is going on a very well-deserved retirement. He is still going to be with GMS assisting us, but that is why we are making this change. Now that we are approving this resolution, the Board can also discuss the slate of officers and if there are any changes to that. Right now we have Michele Harris as the Chair, Ana Jo as the Vice Chair, and Tim Moon, Dorothy Morales and Margaret Coon as Assistant Secretaries. From my office, you have Patti Powers as the Treasurer and Sharyn Henning as the Assistant Treasurer. Once again, if there are no changes to the slate of officers, the only thing that I need at this moment is a motion from the Board to approve Resolution #2025-06.

On MOTION by Ms. Jo, seconded by Mr. Moon with all in favor, Resolution #2025-06 Appointing Paul Winkeljohn as Secretary and Juliana Duque as Assistant Secretary was approved.

FOURTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Cochran: I don't have anything to report on working on the agreements with the event company that came out of the last meeting. Nothing to report unless anyone has any questions.
Engineer - Update of Stormwater System for ArcGIS System
Ms. Duque: The Board might recall that our last meeting we discussed the stormwater management system and also adding that historic water system to the GIS

system. The approved and we have Junior and Alex here from our District engineer's office who would like to give a presentation to the Board.
Mr. Alvarez: As we discussed at our last meeting, our idea was to be able to model the entire stormwater system for the District. We did exactly that. The entrance shows we went the extra mile and divided all the different plats. To start ,these shapes here that you see are different plats of the District. Clicking any of these shapes will bring you this popup that identifies the plat. Then, clicking that link, the PDF shows that plat. This is just something we added as an extra feature that could be an extra resource to use. Up here, you have the main controllers of the GIS web map. The one that I would like to show you at this moment is here, so if we go down here, you will be able to see all the different plats. we can turn these off. Checking all these off to reveal the aerial topography of the entire District. Coming over here, we can show all the drainage features, which is essentially what we intended to map for this District. As described at the last meeting, all these lines here and all these notes are part of the infrastructure, underground, that the District assesses. Clicking on any of these features will give you information, pipe diameter, the name of the pipe, and the last service date. It helps us track what systems were serviced, and then, of course, we can project a future service date. We could actively upgrade this GIS map so we can provide the proposed service dates for future service. We have archived some of the previous service dates. Down here, this is more for the use of contractors, but we have access to the as-builts. These are the actual plans of these various systems. Again, it is also at hand's reach. This has all the technical information for all the drainage structures so again, any contractor or any emergency service that needs to be done the contractor has the right to access the as-builts and they are able to give us a direct quote for that particular structure or that particular area. It is also easy for them to identify what structure, the structure, etc. based off of these engineering plans. If we can go into any of these notes we can also see the actual inlet. We took pictures of the inlet. You can zoom in and see what condition the inlet is in. That is also useful to the contractor to be able to locate the structure virtually and then go onsite and know what to expect. We did this analysis for all the structures. Now one thing I do want to point out is if you noticed there are some parts here that have some missing infrastructure. This is something that we are currently working on because we haven't

been able to find the maintenance covenant between the town and the District stating that the District should continue servicing these structures. I know in the past the District was servicing these structures. We are coordinating this with the town. The initial engineering report mentions that the county was to maintain these however it appears that the county passed those responsibilities over to the town. Some how at some point the District took over maintenance but we haven't been able to find any backing documents.
Ms. Duque: Same as the horseshoe.
Mr. Alvarez: Same as the horseshoe road that is correct. This horseshoe road is publicly owned. Again we are digging. So far we haven't been able to find anything claiming that these structures should be maintained by the District. At some point we may have to reach a resolution as to who is going to keep maintaining these because the District is not responsible on paper so they shouldn't be financially responsible.
Ms. Duque: Angel and I have already been in contact with the Town of Cutler Bay, and you might recall seeing Angel from the District engineers office He is also assisting us with the town trying to figure out when and at what point this was turned over to the COD. You might recall that at the Breakers, we recently repaired Ms. Duque was inaudible at this time. Which is one of the plats that is not District property.
Ms. Jo: That was the Enclave.
Ms. Duque: That is correct. The reason why Ms. Duque was inaudible at this time. Was because the Town of Cutler Bay provided that to us, and of course, it is the responsibility of the District to maintain it. you guys repaired this. We are going be talking a little bit more under the manager's report. Once again, that is where we are right now. We are trying to figure out if we are responsible. It was my understanding that it was part of a 3-year agreement, and you might recall that at one time, the Town of the Cutler Bay was Ms. Duque was inaudible at this time. They did discuss with the Board that they were ok with a 3-year schedule to maintain the system. That is why the District has been doing it every three years. We kind of go to different HOAs, and I believe two years ago, we started doing it all at once. I think that it is very important to find out. Number 2, if we do, then we will work with the District engineer to recoup those.

Ms. Jo: In this case it is very important that we do get control of that because remember if they are in charge of cleaning and if they don't do it, it could clog up our system. It is our benefit.
Ms. Duque: Is that connected to the entire system?
Mr. Alvarez: From what we observed, each pod seems to be independently sustained. The only thing that they do have in common are the outfalls to the lakes. With that being said, ideally, and I believe it is the case we shouldn't see a certain pod affecting another pod. That shouldn't be the case just because, and typically it is that is a correct assessment but in our case each system as you can see the pipes are independent per pod, so this pod is independently connected to the lake and this pod is independently connected to the lake. Luckily, both of these pods are serviced by the District, but this pod, for example we don't have the pipes model, but it is fair to assume that this system will be independently connected to the lake and therefore won't have any impact on the neighboring pods.
Ms. Duque: That lake is owned by the South Florida Water Management District.
The one behind the Enclave.
Mr. Alvarez: I am not sure if we have ownership information.
Ms. Harris: The fact is they are all residents of our District, and we would hate to see them inconvenienced and say we are sorry it flooded into your garage, but it is not our property.
Ms. Duque: That is the point Michele. Dig to find out what took place. What is the agreement? Whatever the outcome is as the Board of Supervisors you guys can talk about that and then perhaps make that agreement legal with the Town of Cutler Bay.
Ms. Harris: I am just concerned that the Town of Cutler Bay would say you can buy it from us. I am like, no we are not going to buy it from you. You never know.
Ms. Jo: What about the main road? I don't see any connections, and we do have drainage on the main road.
Ms. Harris: That is not ours.
Mr. Alvarez: No, it is publicly owned.
Ms. Jo: Do we clean those? So basically they are not ours, but we clean them.
More than likely they are also connected, and they will drain to the lakes.

Mr. Alvarez: It is also an independent system so again the pod systems do not connect. They have their own connection to the lake but right now the District is maintaining that. Maybe in the future you won't. Again depending on where our findings go.
Ms. Jo: It is good that they are independent because at least you are not interconnected so at least it is by section.
Ms. Harris: If any work has been done on stormwater, are we going to have to redo this engineering because you said another stormwater company can use that they trust our engineering, or would they say we need our own engineering and charge us for that as well? These will be used by everyone, correct?
Mr. Alvarez: Yes. Everybody that decides to access does have access to it. As far as what we are showing here we are showing exactly what is on the plans. Again if we click any of these pipes or any infrastructure we have these links, and these are as-builts of what was constructed. It is not a matter of trusting or not trusting. These are actual engineering plans. It is not something that we produced it was produced by when this was constructed.
Ms. Jo: Based on the original plans.
Mr. Alvarez: That is correct. I don't want to take too much time; I just want to go through some other key features. If there is ever a need for shore restoration, these lake layers have the perimeter, linear feet area. This is useful information for any contractors that are servicing the lakes or the shore banks to be able to quote the extent of the wear. I have basically gone through all of the layers, and then you, as Board members you all have access to this link, so you feel free to toggle these on and off and see the different information tabulated within these shaped files. Just a few other things I want to go over if you, For example, if you get lost in the map and you are all the way out here, the home button will always bring it back to the District. Another feature is if any of you wanted to see, you can put an address here and zoom in anywhere, and it will bring you to that particular home or bring you to where you want to be or wherever you want to report an incident. Another key feature is the base maps. Right now, I have an aerial. If you zoom in here, you will be able to see Mr. Alvarez was inaudible at this time. Our main base map is the aerial because it obviously shows everything from a satellite view. Another key

feature I wanted to showcase is this function at the corner. Again if there is anything you would like to report or any incidents and anything you are trying to express you can just fix your window let's say for example this resident on this corner home you fix this screen and then if you hit this print button it will generate a little map showing that home and showing the nearby infrastructure. This is something you can bring to the HOA's attention. It will generate a map. It is also good for communicating information if there is ever a need to report something. Right now, it is generating a report, it is taking a little long time, but once it generates, it will have the results. That is it. You have some other basic legend features, so all the layers that you have turned on if you ever get lost as what represents what see the differentiate between the French drains and regular solid pipes this is again used for contractors but again the legend is there to guide what each line type means. With that being said, is there any questions?
Ms. Jo: So, in the case you guys showed the French drains that we have inside
each community as well.
Mr. Alvarez: That is correct.
Ms. Jo: It is pretty good. It is amazing.
Ms. Duque: It will be part of the website too.
Mr. Alvarez: Another one of the Districts that we help out with is they provide the link on their main website so anybody can just access it. To answer your question based off of the legend if you look here you are going to see this orange/red tone represents the French drain segment and the yellow is where the solid pipe connects to the French drain segment. Any other questions?
Ms. Duque: Once again, I have expressed this to the two of you already, and to
your team, you have done a fantastic job. We appreciate it. As I mentioned to you, this is the perfect tool for us, field managers and also District managers for future projects, to provide proper information to a resident that calls and has a question about specifics. We can talk to them and say this is a French drain. It is an amazing tool for all of us as well, so I truly appreciate it.
Ms. Jo Thank you very much.
Mr. Aleman: This can be used for other infrastructures as well.

Mr. Alvarez: We have other districts that have retained this to map out all their lighting infrastructures so all their illuminator whenever there is a lightbulb goes out, is one of the ways of tracking the exact luminary and the exact fixture. This is not only limited to drainage but also irrigation, lighting, roadway, you name it.
Ms. Coon: And you would do all that as well? Mr. Alvarez: Yes.
Ms. Duque: Yes, we just need to pay for it. The point is that you can add. Ms. Harris: The main part is done already.
Mr. Alvarez: Anything we add to it will be a lot easier and a lot less time and more cost-effective to add any additional infrastructure.
Ms. Duque: This is incredible. Does the Board have any other questions?
Ms. Harris: I did notice that it is the homes in the Breakers, the Enclave and the Reserve that we have the questions on as to who the drainage belongs to.
Ms. Duque: Yes. Those are also the ones that are public roads. The Town of Cutler Bay is responsible for sidewalk maintenance.	Thank you so much. You can stay.
Ms. Harris: Thank you.

Club Manager
Monthly Report
Discussion of Items for Discard and Declare Excess Property: Blue Lobby Chair, Soft Play Playroom Butterfly, and Yellow Utility Cart
Natalie Destine: University of Miami and The Children's Trust Parenting Seminars
Email and Part Club Workshop Flyer
Ratification of Estimate #1908 for Pool Lift Chair with Pool Lift Specialists
Ms. Duque: Let's move to Clubhouse manager. We have Natalie here today so if
the Board allows us let's move towards that particular item.
Ms. Destine: Thank you so much, everyone, for opportunity, allowing me to speak to you guys. My name is Natalie Destine, and I work for the parenting club with the University of Miami. Who speaks Spanish? If you take a picture of the QR, you will get to see what I am going to speak about. The Children's Trust: we have been here for a little bit more than 20 years. The Parent Club offers free workshops to the community for children ages 2 to 17. We offer things like positive parenting. We also offer Ready Set

Go Miami, which is for ages 0 to 5. We do music and movement. We have storytelling and read books to them. We have food, teaching them the different types of food. We also offer workshops that deal with stress, helping parents with how to raise their children successfully and happily. We also give incentives to the parents. We give out free books to them. We give out different gifts during the workshops. After a parent attends at least three workshops, they get free incentives like going to the zoo, going to the movies, or going to a fair. We have a fair coming up. We also cater to the teens. We also cater to ADHD because we know a lot of parents deal with children that have autism and ADHD, so we do have workshops for that. We have the building blocks of positive behavior. Just having parents deal with some of the behavior issues that some of the children may be facing. I live in this community. I have been living here since 2021. I used to live at the Reserve. Now I am at the Courts. I love the fact that you guys and Ms. Jennifer do a lot of things for family members. Since I work for the Parent Club in Miami, I thought this would be an opportunity. It is a free workshop. They last about one hour, and within that hour, we do a presentation, if it is on positive parenting or stress or teaching the parents how to deal with their kids with iPhone or the tech that they are dealing with. Thank you for the opportunity to come here. I wanted to just give that opportunity here since I live here already, just give that opportunity to the other parents. We go to different public libraries like the Cybrarium in Homestead. I go to Pine Crest Library, Concord, and Miami­ Dade Library. We cater to the Miami-Dade community. I thought this would be a good opportunity to be able to offer this workshop to our community and our families here. Hoping that the Clubhouse will be able to host the workshop. There are about 8 of us with the University of Miami as facilitators. I am a project coordinator, and then also the University of Florida, Florida International University and also Be Strong International has partnered to be able to offer that to different areas around Miami-Dade.
Ms. Harris: Are classes during the day or at night?
Ms. Destine: We have different days. I believe the first one starts around 10:00 in the morning. You choose the day and the time. It is Monday through Saturday, in person and also virtual through Zoom.
Ms. Harris: Is it every day?

Ms. Destine: You choose the day that you would like to have the workshop here. I was thinking like a Saturday to be able to offer it to more parents because I know a lot of parents work. I was thinking Saturday morning or the afternoon to just come here and just offer that opportunity to our community.
Ms. Lora: Probably mornings would be better because sometimes we have private events.
Ms. Destine: It can be once a month or twice a month. It is up to you. It could be
four times a month.
Ms. Harris: I think it is great. I don't have any children, I have grandchildren, but I think it is a great opportunity. We are mainly a community of families, and I think it gives them a great opportunity for the parents. I think it is great.
Ms. Duque: I agree. Do I have any questions from the rest of the Board?
Mr. Cochran: We can probably just do a facility use agreement but it would be a little bit different from the normal ones since it is no cost to the District.
Ms. Harris: Then you would just coordinate with Jen the time and dates. Then Jen
would put out the flyer.
Ms. Destine: We will just give you the flyer to be able to post. We use a system called Trust Central, where the parents will need to register so we can keep track of who is coming to be able to give the proper parents the incentives.
Ms. Duque: Maybe that is something we can add to the website. So at this point I need a motion from the Board to approve an agreement to provide the event or services to the Clubhouse with the University .of Miami and The Children's Trust Parenting Seminars.

On MOTION by Ms. Harris, seconded by Ms. Jo with all in favor, a motion authorizing staff to enter into an agreement with the University of Miami and The Children's Trust Parenting Seminars to hold workshops at the Clubhouse was approved.

Ms. Jo: How long will it take before we can start?

Ms. Duque: Scott is pretty fast drafting that agreement. It is just a matter of drafting the agreement. We will communicate with Natalie. We execute the agreement, and we go from there. We can start the process and try to figure out what could be the first day for the seminars.
Ms. Jo: That is going to be great for the community. Ms. Harris: Thank you.
Ms. Duque: Thankyou do much for being here today. Ms. Destine: Thank you.
Ms. Harris: Does the kids come to this or just the parents?
Ms. Destine: It is for parents and the children. The positive parenting and the stress workshops are mostly for the adults, but the Ready Set Go Miami caters more to the children because we play with them, we do music and storytelling. Of course the parents get to be there, but it will be catered more to the children.
Ms. Harris: Perfect, thank you. Ms. Destine: Thank you so much.
Ms. Lora: I am not going to go over much of the social stuff because you probably reviewed that in the report. The important things year to date we collected $3,317. February was a bit slow. We are starting to pick up by April. I think we only have one weekend that is not booked. On our ongoing projects we finally got the issue resolved with blower and heater for the jacuzzi. The permit was submitted to the Town of Cutler Bay for the resurfacing. We got the approval so we are waiting for them to schedule the permit and come so we can finalize that with the Department of Health. Nicole Caball ro informed me that she is no longer a pool inspector. They haven't assigned anyone yet, so we have to wait and see when the new inspector comes. We are also in the final stages the model for the pool lift. Juliana and I have a quote later with Pool Lift Specialists to discuss the pros and cons of both models that they are proposing. We had another come out, but they haven't produced an estimate so Pool Lift Specialists they seemed like the most knowledgeable company, and we also had positive feedback from other FirstService managers that use them in Central Florida and North Florida. They modified the estimate of one at $6,000 and change and one of $7,000 for one lift which would be in the pool.
Mr. Moon: The fixed one?

Ms. Lora: The fixed one. They are proposes that the best location would be at the ends of the pool so we are thinking maybe more on the side where the kiddie pool is because there is less traffic instead by the jacuzzi.
Ms. Harris: We only have to have one right? Ms. Lora: Only one.
Ms. Jo: We need to check with them because I went to visit the one at Silver Palms
what is the name of the lady? Oh my God she showed me around and they do have two pool lifts. They have a cover; I went to see it. We tried to make it function but there was an issue with the battery because they didn't charge it. She told me that basically that one resident uses it every two months type of situation. They even have a lift for the jacuzzi which has never been used. In this case she showed me the location and I noticed they had it close to the stairs. I guess for accessibility.
Ms. Lora: You have to have somebody go into the water to help the person off the chair to go in and out.
Ms. Harris: We have to have someone in the water?
Ms. Lora: No, the companion. We won't be able to provide assistance going on the chair or off the chair. That would be the champion.
Ms. Jo: The idea would be we install it, and it is going to be you doing it on your
own. We provide you with the battery. We give you instructions on how to connect whatever and you are on your own.
Ms. Duque: To refresh our memories too remember we are working on Clubhouse
Rules and Regulations and one of those is also the rules that we are going to have for that chair. As soon as we finalize everything. We have already worked on some of the wording. Jen received some of the wording we can potentially add to those rules.
Ms. Lora: It is not that common to have yet, so it is a little bit difficult to get wording from other communities that have an exact set of rules for that.
Ms. Harris: Do we have to have one for the jacuzzi?
Ms. Duque: According to the ADA inspection that we received yes Michele but as I just mentioned with Ana lets go one step at a time. Right now our intent is to install the one. We have discussed this already. We need to make sure we have the budget. Budget is very important in this process too. There is many other items that we saw on the ADA

compliance that is a work in progress that we need to tackle that is going to demand money too.
Ms. Harris: I was looking at the space and how big those are.
Ms. Coon: I know we briefly discussed this but why wouldn't it be better to get a mobile lift that would be accessible for both the jacuzzi, and the pool and it is cheaper?
Ms. Jo: In this case if it is movable you don't want people to say hey listen because it moved on me, that is our concern.
Ms. Duque: Even the vendors shy away from it.
Ms. Lora: You could put it too close to the lip of the people then it could fall in the pool and hurt somebody. It is better to have that is on the ground.
Ms. Jo: Remember kids if it is movable they are going to play around with it. At the same time remember the original estimate you received was for $15,000?
Ms. Lora: Because it was for two. Ms. Jo: Ok.
Ms. Duque: It is half of that.
Ms. Harris: The only upsetting part about this is and this goes back to when we purchased the Clubhouse and how we were misled.
Ms. Duque: When we signed the lease agreement.
Ms. Harris: We were misled by the District manager then and Lennar because this should have all been done. Had we known that even before then we could have tackled this when we were doing the pool. It is just one more thing that is upsetting that we got misled on.
Ms. Jo: It is very upsetting and in this case I just wonder how many surprises we
will get in the future. Each time something pops up.
Mr. Moon: If it is fixed what is the power source?
Ms. Lora: It is battery. There is two options. One is just a straight up battery that you put the battery in the charger and the other one has the battery plus the solar panel. The vendor at this point is recommending going with the solar panel because what she is explaining to me is that one was designed with the Florida climate in mind. The difference between the two units is about $620.
Mr. Moon: So we wouldn't need to trench for a conduit or anything like that?

pool.

Ms. Lora: No.
Mr. Moon: Would you have to shut the pool down for that?
Ms. Lora: For the installation probably because they will be drilling.
Ms. Duque: Or maybe just close that particular section not necessarily to the entire

Ms. Lora: We will see.
Ms. Duque: We will have to ask.
Ms. Lora: I am waiting back from the Town of Cutler Bay also because I don't know

if we need a permit for it. The vendor says that usually they don't require it but now they are requiring permits for everything with the pools we would have to run that permit through Mayfair and they will just have it to the COi when we do the agreement and all that.
Ms. Harris: Is there a way to latch it down if there is a hurricane so the hurricane doesn't lift it or anything?
Ms. Lora: We will ask that question.
Ms. Duque: No, because we have them at Silver Palms.
Ms. Jo: The lady told me that usually they do have a cover. For a hurricane they do uncover it, and they leave it like that so when the wind blows, they haven't had any issues. In this case it has to be securely anchored. That is the main issue.
Ms. Lora: We will ask later when we have the call. I reached out to the parents that had made the request, and they are happy that we are finally moving forward with it.
Ms. Harris: They are owners correct? Ms. Lora: Yes.
Ms. Duque: They know that this is a process, and we just wanted to make sure
that they were aware that the Board approved this and that it is an ongoing process. They were very happy with your decision.
Ms. Lora: Mayfair and FCC are working providing estimates for the rest of the
items. There was a total of 23 including the lift on that list. It is taking a little bit of time, and I hope to have it by the next meeting. The new playground bench was installed in the shade at the playground.

Ms. Duque: Just for the record and for the Board we are tackling those items according to our budget. Right now we have one lift chair that we are going to be putting in place, but we have other items that we are tackling at the same time and the lift chair they told us we need to install that. We don't have the money right now and we need to dig a little bit more into location and how we are going to be working on all those needs.
Ms. Harris: Wasn't one of them the vending machines? Ms. Duque: Yes.
Ms. Harris: Before we do anything with that I would just remove them.
Ms. Duque: Yes.
Ms. Lora: Also in the report I noted here that we have some items for discarding. We have a yellow utility cart, and one lobby chair that we noted when we moved it had termite residue. Pest control people did a inspection of all the baseboards and everything and there is no termites within the Clubhouse. He said that sometimes people bring bugs in their clothes and maybe they sit down on that specific chair, and it happened. We also have a soft play item in the playroom that we need to discard and since we are purchasing new chairs for the meeting I would also like to discard these old wooden chairs.
Ms. Duque: Ok, so I need a motion from the Board to declare those items as excess property and discard them.

On MOTION by Mr. Moon seconded by Ms. Coon with all in favor, a motion to discard and declare as excess property including one yellow utility cart, blue lobby chair, soft playroom butterfly, and the old wooden chairs was approved.

Ms. Lora: I also wanted to inform you that we submitted the renewal for the notary stamp that I use for the Clubhouse party rentals and for our agreements. That I received a check for yesterday, so I am sending everything in today.
Gate Updates
Ms. Lora: The barcode decal distribution project is ongoing. Everything has gone seamlessly. DML has been tremendous in helping us with anything that has arisen with the project. Right now we have distributed as of yesterday 1,508 decals. That represents roughly 909 homes. We sent out another email reminder last week and I put signs at the

entrances and exists. I don't know if you have seen them. I still feel that we have very little number of people signed up but our date to turn it off will be March 7th as we had previously agreed on.
Ms. Harris: We don't even have half the amount of homes.
Ms. Lora: Once we turn it off then we will have more people coming in. Ms. Jo: You will have a rush of people coming in.
Ms. Harris: I am assuming all of our Board got their decals? Mr. Moon: I did.
Ms. Lora: I collected a total of $1,350 back from gate hit reimbursements. It includes a reimbursement that I had to fight with Miami-Dade Public Schools because a bus driver insisted that he didn't hit but the video shows it. Kevin called me to also let me know that he installed two new cameras for us free of cost at the backsides of the guardhouses. This way when people hit the arms we also see them from the back. We don't see the front of the vehicle actually hit the arm itself. He was getting tired of people saying I didn't hit it.
Ms. Duque: I told Jen to make sure to provide this information to the Board because
Kevin has proposals he has presented to the Board trying to save money for the District also. Every time he presented those proposals he gave us some discounts. I think this was very nice of him to provide those cameras.
Ms. Harris: Please thank Kevin for us. We really do appreciate it. Also Sunday, came in, the gate was broken, went back out and it was fixed.
Ms. Lora: We maintain communication with them during the weekend and everything.
Ms. Harris: I appreciate everything that he does is the point.
Ms. Lora: So far we have only had on the issue with the people for the golf carts and motorcycles, etc., we have had 12 people requesting that but we also had 7 police officers come in that they change their vehicles and they are requesting for an option for them to because they can't put the decal if it is a take-home vehicles. I spoke to Kevin yesterday and once the project is done he suggested that maybe instead of going with the transponder like we had before we can use a clicker, and they can keep it on their keys, and they use that instead.

Ms. Harris: That is a good idea.
Ms. Lora: We will get back on that one once we are done. We will table this until we are done with the project then we will see what we can come up with.
Ms. Harris: And they pay for the clicker.
Ms. Lora: Yes. The only other thing I have to report is that we have another change in staff. Victor resigned. He is participating in a program with the VA which is a work-study program. We have a new team member that is going to be joining us this afternoon and her name is Debra.
Ms. Duque: What is the name of the gentleman?
Ms. Lora: Ignacia.
Ms. Duque: He is very nice.
Ms. Harris: And you have a new Supervisor again.
Ms. Lora: Yes. Marquita is going to be our team leader. Victor was the team leader and now it will be Marquita.
Ms. Duque: Ok, do I have any questions for Jen? Ms. Harris: So we don't have to do number 5?
Ms. Duque: No. We wanted to move with this particular option when we created
the agenda but after talking we changed our minds, and we are going to have a meeting with her.
Mr. Cochran: You have also already approved a not to exceed of $20,000 so it is
well under that.
Ms. Duque: Thank you so much Jen for the report.
Field Manager
Monthly Report
Update on Drain System -Apron Repairs- 22607 SW 94th Path Cutler Bay
Mr. Lorenzo: On page 50 you will see my report. Do you want me to go through everything?
Ms. Harris: You can make is short.
Mr. Lorenzo: I am going to pass around this estimate. It is for the hedges on 88th on the exit side. I mentioned that it is a little difficult to remove those green island ficus so it might be a little pricey.

Ms. Harris: A little?
Mr. Lorenzo: This will include most if not all of the transformers along the horseshoe. If you look on page 52 there are some that are not covered with hedges on sides. Some of them have latches on the side so that side wouldn't be covered, and we are focusing just on the sides and the back. The front obviously we need to leave it visible because if they need to be serviced they can be serviced.
Ms. Harris: Why are we doing the transformers?
Mr. Lorenzo: Just something that I noticed. There is about 11 of them.
Ms. Harris: They are ugly but if we have to leave the front open that is what you
see.
Mr. Lorenzo: But there is so many already covered on the sides so I thought since
we are doing this he said he should have enough plants to do it. If not we will get the additional plants to get them covered.
Ms. Duque: Just for the look of our community.
Ms. Lora: I tried to get FPL them to paint the ones here because they are horrible, and they said they are not bad enough yet.
Mr. Lorenzo: We have painted in other Districts the transformers. If that is
something you wish to do we can do that before we install the hedges. It is an option.
Ms. Harris: Does FPL care?
Mr. Lorenzo: As long as we leave everything visible as far as their stakes and their identification numbers.
Ms. Jo: We have painted them before.
Ms. Harris: We should probably paint them again. Mr. Lorenzo: Ok.
Ms. Duque: And then the hedges, perfect. I will need a motion from the Board to approve the proposal from Tony's Nursery in the amount of $13,910.
Ms. Harris: That is in our landscaping budget right? Ms. Duque: Yes.
Ms. Jo: Regarding 88th coming in that is what we are doing? Mr. Lorenzo: Correct.

Ms. Jo: In this case are we planting some sod so that we mimic the other side because the other side has some sod?
Mr. Lorenzo: It also has the little round hedges as well. Do you want that as well? Ms. Jo: We should because we need to mimic the other side.
Mr. Lorenzo: Let me go back to the drawing board with him.
Ms. Duque: Do you want to do a not to exceed amount and include the other side or do you want to bring this back to the Board again?
Ms. Harris: Just do a not to exceed. Give me an estimate.
Ms. Duque: I think $20,000 is a lot but $15,000 will not cover the sod and the additional plants.
Ms. Harris: Don't tell Tony it is $20,000.
Ms. Duque: So not to exceed $20,000. This will include the entrance and also the FPL transformer boxes.

On MOTION by Ms. Coon seconded by Mr. Moon with all in favor, a not to exceed amount of $20,000 for the green Island ficus at the 88th entrance and replace with green arboricola including the FPL transformer boxes was approved.

Mr. Lorenzo: Thank you very much. Moving to page 54 you will see the turf at the Clubhouse. If you are facing the Clubhouse on the left side I have noticed some discoloration there. We are going to get it tested. Hopefully this week we will have the samples taken and we should get the results as soon as possible just to be safe just to see what is going on. The annuals are great at both entrances. The missing valve covers have been replaced. I met with South Florida Water Management, Juliana had a scheduling conflict that day, but we discussed an easement that runs along the back of the Enclave and the Breakers, the Reserves and also on the outside of the horseshoe. They are advising that there is a 25-foot setback from the property line that is supposed to be maintained by the District. We are in compliance except when you start turning the corner.
Ms. Harris: Towards 871h?

Mr. Lorenzo: Towards 88th. It is not that big of a space, but that area is not being maintained per the 25 feet. They are going back to review paperwork, and they are going to let us know. They are not saying yes, they are not saying no. They are going to do the investigation and let us know. I met them. All the other areas are maintained and in compliance it is just that area in the back where the condo units are. Everywhere else is being maintained so we are good there. We will let the Board know as soon as we hear back from them.
Mr. Moon: What is up with that pothole, sinkhole thing in front of the Reserves on
the road? Every time I go jogging I always notice it.
Ms. Jo: Is it on the asphalt? Mr. Moon: On the asphalt. Ms. Jo: Is it close to a drain?
Mr. Moon: No it in the middle of the street. Ms. Jo: I know what you are talking about.
Mr. Moon: It is a small hole but if you look in the hole it is massive. Mr. Lorenzo: In the asphalt?
Ms. Jo: It is on the main street.
Ms. Duque: That is not COD property, but we can provide that information to the Town of Cutler Bay.
Mr. Moon: I believe it is the south entrance to the Reserves. It is a sizable hole.
Ms. Jo: And besides you know close to the drain there is also like a sinkhole there and water is ponding all the time.
Ms. Harris: That is all the town.
Mr. Lorenzo: Moving along, the fitness equipment they are there today working on the equipment. We met onsite with the contractor, Jake, Juliana and myself to discuss the potential of keeping as much equipment as possible and removing other equipment.
Ms. Duque: When we visited the area with Tim remember? We had one resident who came to the last meeting really upset because of the outdoor gym equipment. So we met onsite, talked to Jake, and to our surprise while he was doing repairs to the machine, the chest press it completely popped out of place. It was rusty and we couldn't fix it. It is beyond repair. That was one of the machines to be fixed. While we were there we also

saw residents and they were in their 60's working out on machines that we were planning on to remove. We started talking and said what can we do here since some of the machines that we were planning to repair are going to be removed can we just repair the ones that we have, keep them and allocate the same amount of budget. It seems that we are going to be able to do that. That will not increase what we are doing. He will be able to replace those, and he will discharge the two machines. I guess the point here is just keep the machines that provide services to the residents that even if it is two or three of them that are using it and remove the ones that cannot be repaired. The main intention is to remove the ones that we definitely cannot repair and just to try to keep the ones as much as we can. He was helping us. He said don't worry I will try to do as much as I can, and I will do the repairs that need to be done.
Ms. Jo: Based on what you saw how many machines will we end up with give or

take?

Mr. Duque: I think we are going to have about 11. Ms. Jo: Still a decent about of machines.
Mr. Lorenzo: 16 total. We were originally removing 4 or 5. We are going to keep

some of the ones that you were going to remove, and you are still going to save money. Ms. Jo: Remember those machines have been there for at least 10 to 12 years.
They have been exposed to sun, rain or whatever.
Mr. Lorenzo: The fact that the area that belongs to the Town of Cutler Bay is closed off you will probably get more use and traffic in that area.
Ms. Harris: From people that don't live here.
Mr. Lorenzo: Possibly correct. But it is being used every time I come here.
Ms. Jo: I have seen people use it but not as much as this one of course but I have seen people.
Mr. Lorenzo: Light Er Up removed the holiday lights and Raptor vac was able to
clean the storm drain at no cost.
Ms. Harris: That belongs to us or doesn't? Ms. Duque: That was the one at the Enclave.
Mr. Lorenzo: The drain was repaired and concrete around it and the pavers were
replaced. They did the root barrier. You will see pictures of that on page 61.

Ms. Duque: Just to go back to the drain system was 22607 SW 94th Path. That is the address. Gardener Engineering also did the repair on the apron. That was fixed. As it was requested by the Board we reached out to the Town of Cutler Bay because of the tree with the possibility of removing the tree. You are going to be able to see an email that I received from Alfredo Quintero. He said that the homeowners are responsible for the maintenance of the trees adjacent to their properties. In this case, maybe the HOA to maintain the trees. He cited an ordinance about those trees, and he also said that the removal of the tree would require a permit from property owner with Miami Dade County Derm. Derm will ask me to approve it, and I will disapprove. This is his statement if we start removing trees every time they uplift a sidewalk or concrete drainage apron the Town would have no trees. I want to bring this back to you, so you know what I received back from them.
Mr. Moon: So Alfredo says it is the responsibility of the owner?
Ms. Duque: Owner or HOA he doesn't know that specific community. Mr. Moon: But is it on the property of the town?
Ms. Harris: Yes.
Mr. Duque: They are responsible for the maintenance of the trees adjacent to the property is the residents or might be the HOA.
Mr. Moon: Even though it is on their property.
Ms. Coon: The swale right? That is why, that is property owner.
Mr. Moon: And then he won't even allow us to remedy the problem?
Ms. Duque: What you could do is you can prune next to the drain system. I guess the point here Tim and what we discussed was maybe remove the tree because we are consistently having issues right with the root system but that is not possible. Number 2 we need to find out who Ms. Duque was inaudible at this time. I haven't been able to find anything on my side.
Ms. Harris: I would like to go back to that a second.  Because as it stands right
now that could have been the Town of Cutler Bay that had to replace that and not us to pay for that. I think we need to let Alfredo know that this is the bill, and the Town of Cutler Bay needs to pay for it because right now it is not our land.
Ms. Duque: Let's figure it out first.

Ms. Harris: He doesn't want us to trim a tree because every time you trim, that is the worst statement ever from a public official. There is a lot of trees in the Isles of Bayshore and for him to come up with that statement is ridiculous and uncalled for so if he would like to do that, that is fine. I would like to know ASAP where that property is and bill that to the Town of Cutler Bay for the repairs.
Ms. Duque: Ok.
Ms. Harris: Please let Alfredo know the Board is not happy with his response. Ms. Duque: Ok, I will.
Ms. Harris: We are the ones that elect officials that employ him. I think he forgot
that part.
Ms. Duque: Perfect. I will make sure I pass that information on to them. Once again as soon as I receive the information from the District engineer I will let the Board know and we will go from there. Do I have any questions for Jesus?
Ms. Harris: Are we working on this? It is always the same. Did we change it?
Ms. Jo: Change what?
Ms. Harris: Outside the gate?
Ms. Duque: The clusias? We decided to keep those. Ms. Harris: Alright.
Mr. Moon: I think we just added two bayonets.
Ms. Coon: I was going to say where is the bayonet plants? Ms. Lora: They are behind by the bougainvillea.
COD Manager
Ms. Duque: I don't have anything else additional to report under the COD manager.

FIFTH ORDER OF BUSINESS	Financial Reports
Approval of Check Run Summary
8. Acceptance of Unaudited Financials
Ms. Duque: Financial reports, tab A is the check run summary and tab B is the acceptance of unaudited financials.

On MOTION by Ms. Harris seconded by Ms. Jo with all in favor, the Check Run Summary and Unaudited Financials were approved.

SIXTH ORDER OF BUSINESS	Supervisors
Requests	and Audience Comments
Ms. Duque: Do I have any Supervisor requests? There is no audience present and no audience comments. A motion to adjourn will take place.
SEVENTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Jo seconded by Mr. Moon with all in favor, the meeting was adjourned.

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ChairmanNice Chairman

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